Users can work on Prolaborate as per their access permissions or the permissions set for the groups, they are in.
This article will help you understand how to manage users and user groups, both from Prolaborate and Active Directory.
Click on Menu > Users to go to Users page.
It displays the list of all the users in the current repository.From this page, you can Add new users directly in to Prolaborate or from Active Directory (AD), view and edit details of users.
To add a user to the repository, click on Add User.
In the Add User to Repository page, you can add an all new user, add users from other repositories or add users from Active Directory
Add New System User option is used to add a new user to Prolaborate and to this repository.
To add a new user,
Use the Select existing users if you want to add the users, both Prolaborate and Active Directory users, whom you have added already to other repositories.
This saves you from the manual effort of adding the same list of users to each repository.
Select the users you want to add and click on Add icon.
Select the Add from Active Directory option to add users from Active Directory (AD).
To add an AD user, select By User option
After you have added the users, click on Go Back to go back to the users page.
You can view the complete details of a user by clicking on the icon in View Details column.
In the expanded view, you can
All the users who have been invited for Collaboration using the Invite Collaborators option and have not registered will appear here.
User groups help you treat a set of members as a single entity. This will be useful in cases like assigning access permissions to packages or dashboards. You can assign access at once rather than assigning access one by one to individual users.
To go to the List of Groups page, click on Menu > User Groups.
List of Groups page displays the list of Groups in the current repository.
To add a group, click on Add Group.
Fill the following details and click on Submit to create a group.
The newly created group will appear in the list now.
To view the details of a group, click on Expand icon. You can edit all the details of a group.
Go to Menu > Users page and click on Active Directory Groups. To add an AD Group, click on Add AD Group
All the users who are part of this group will be given the access permissions assigned to the group.
After you have added the groups, click on Go Back to go back to the Users > Active Directory Groups page.
You can do the following:
Every time a user from an Active Directory group logs in, that user is added to User’s list.
If that user is removed from Active Directory or from the Active Directory group added to Prolaborate, it needs to reflect in Prolaborate as well. This is facilitated by the “Sync Users” functionality in the Users > Active Directory Groups page.
When you click on Sync Users, the users who are neither present in any group in the AD Groups list nor directly added to Users list from AD are shown. You can either choose to inactivate them preventing them logging in to Prolaborate or leave them as it is.