In this user guide, we will how you can collaborate over Enterprise Architect models using the Discussion feature in Prolaborate.
We will be looking at the following workflows and features:
From Prolaborate, you can discuss about EA Models, Packages, Diagrams and Elements.
From the overview page, click on Discussions to see the ongoing discussions. You can initiate new discussions or reply to existing discussions.
You can see the Discussions from the Properties window by click on the Discussions tab.
In Prolaborate, you can not only create a structured review for your EA models but also discuss about all the feedback.
This snap shows the discussion created for a Review in Prolaborate.
Let’s look at the various features that are available while composing a discussion.
Collaboration is all about bringing all the stakeholders together and keeping them on the same page. So, this is one obvious feature that lets you tag all the stakeholders.
Click on Tag Users icon to tag the stakeholders.
You can tag all the related packages, diagrams and elements in a discussion. Click on Tag References to add links to related EA elements.
You can insert an image by clicking on the Image icon. An image inserted in a discussion looks like:
You can even add details like Title, Caption, link and other properties to the image you add by clicking on the image and then on Edit
This feature helps you set priority to discussions as Low, Medium and High.
Prolaborate shows you the difference in priorities in a subtle way as shown in the snaps below.
This snap shows the use of multiple formatting options:
There are wide range of options to format the content as per your requirements. You can do the following:
You can edit the discussions even after it has been sent. You can edit a discussion by clicking on the Edit icon.
This feature let you identify the artifactss on which discussions are currently ongoing and takes you to those discussions in just a click.
This snap shows the counts of discussions created for these packages.
And this snap shows the count of discussions created for elements on the Enterprise Architect diagram.
These settings are switched off by default. You can click on Show Discussions to see the counts in Repository Browser and in a diagram.
Refer to this link on instructions to switch this setting on by default.
The stakeholders can give their feedback and comments by replying to the discussions you have created.
There are multiple filters present to get you the exact set of discussions you are looking for. For example, if you want to see those Open discussions created on “UML Modelling Class Diagram” by Andi on 1st January 2018 with High Priority, it can be easily done.
The filters are available on the left side in the Maximized view of Properties Window. The details of the filters are given below:
This filter will be useful if there are multiple reviews running on an EA Model and you want to see discussions from a particular review.
This filter will get you the discussions started by a particular user or a set of users.
If you want to see all the discussions that are ongoing in your organization in a single place, Feeds is the place to go.
Click on Feeds from your Home page. Feeds shows all discussions with its own set of filters.
There are multiple filters to show you desired discussions in single click. The filters are
There are filters for Status and Priority as well.
You can either export an individual discussion as PDF or export multiple discussions as a PDF through the controls shown in the snap below:
The exported PDF will look like in the snap below:
To keep you updated about the ongoing discussions, you will receive email and in-app notifications about the same. You can read the notifications and quickly take action as needed.
If in case, you are overwhelmed by too many notifications you have the power to control what type of notifications you want to receive through the settings.
To delete a discussion, click on the vertical ellipsis icon and click on the Delete.
To delete a reply, just click on the Delete icon against a reply.
Last but not the least, if you want to deprive someone of their Collaborative rights, it is also in possible in Prolaborate through Access permissions.